Items 1 - 3

CALL TO ORDER
1. Call to Order.
APPROVAL OF AGENDA
2. Approval of March 7, 2016 Regular Council Meeting Agenda
RECOMMENDATION:
THAT the March 7, 2016 regular Council meeting agenda be approved as circulated.
ADOPTION OF MINUTES
3. Adoption of Council Meeting Minutes
RECOMMENDATION:
THAT
1. the minutes of the February 15, 2016 special and regular Council meetings, February 22, 2016 special and regular Council meetings and public hearing, and February 29, 2016 special Council meeting be adopted as circulated; and
2. the Summary of February 22, 2016 Public Hearing regarding Proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4873, 2015 (for 636 Clyde Avenue) be approved

Item 4

DELEGATIONS
Canadian Wildlife Service-Environment Canada, regarding Species at Risk Act; and South Coast Conservation Program, regarding Protecting Species and Ecosystems at Risk (File: 0120-01)
RECOMMENDATION:
THAT the delegation from Canadian Wildlife Service-Environment Canada, regarding Species at Risk Act, and South Coast Conservation Program, regarding Protecting Species and Ecosystems at Risk, be received for information, with thanks.

Item 8

Proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4866, 2016 (to regulate and allow for the keeping of backyard chickens) (File: 1610-20-4866)
The proposed bylaw received first reading at the February 15, 2016 Council meeting and Council scheduled a public hearing regarding the proposed bylaw to be held on March 7, 2016. If the March 7, 2016 public hearing has closed, the proposed bylaw may be considered for second and third reading at the March 7, 2016 Council meeting. If the public hearing has closed Council is not permitted to receive any further submissions regarding the proposed bylaw.
RECOMMENDATION:
THAT proposed “Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4866, 2016” be read a second time.
RECOMMENDATION:
THAT proposed “Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4866, 2016” be read a third time.

Item 5

Proposed 5 Year Financial Plan Bylaw No. 4884, 2016 (File: 1610-20-4884)
RECOMMENDATION:
THAT proposed “5 Year Financial Plan Bylaw No. 4884, 2016,” be read a first, second and third time.

Item 6

2016 Capital Funding Report (File: 0800-01)
PowerPoint presentation to be provided.
RECOMMENDATION:
THAT as described in the report dated February 18, 2016 regarding 2016 Capital Funding:
1. The following proposed appropriations be made from the Capital Facilities Fund to fund 2016 Capital Projects:
Capital Facilities Fund
Community Asset Investments
Aquatic Centre - Air Handling Units
$
327,000
Library Interior Facility Project - Renovation
$
1,019,800
Seniors' Activity Centre Coffee Bar Replacement
$
7,200
$
1,354,000
Maintenance Investments
Corporate Services/Facilities Projects
$
642,100
Library Facility Maintenance Projects
$
274,400
$
916,500
$
2,270,500
For a total appropriation of $2,270,500; and that the 2016 Capital Projects be completed by December 31, 2017, and any funds unused at that time be returned to the Capital Facilities Fund, be approved;
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MARCH 7, 2016 COUNCIL AGENDA
2. The following proposed appropriations be made from the Capital Infrastructure Reserve Fund to fund 2016 Capital Projects:
Capital Infrastructure Reserve Fund
Community Asset Investments
Cycling Infrastructure - Phase 4 Cycling Network Implementation Plan
$
55,000
Dundarave/Marr Creek Habitat Compensation Reef
$
48,500
Navvy Jack Sub-Tidal Habitat
$
59,000
Spirit Trail - Gleneagles Elementary to Horseshoe Bay
$
133,500
Translink - Transit Related Road Infrastructure Program (TRRIP)
$
25,000
Whyte Lake Park - Improve Trailhead and Parking
$
25,000
$
346,000
Maintenance Investments
Bridge and Structural Infrastructure - Slope Stabilization at 26th & Bellevue, plus other as required
$
600,000
Other Engineering Infrastructure Projects
$
640,000
Parks Infrastructure Maintenance
$
338,300
Road and Pavement Infrastructure - Maintain current road standard throughout District
$
2,820,000
$
4,398,300
$
4,744,300
For a total appropriation of $4,744,300; and that the 2016 Capital Projects be completed by December 31, 2017, and any funds unused at that time be returned to the Capital Infrastructure Reserve Fund, be approved; and that
3. The following proposed appropriations be made from the Capital Equipment Reserve Fund to fund 2016 Capital Projects:
Capital Equipment Reserve Fund
Community Asset Investments
Pool Accessibility Lift
$
5,300
$
5,300
Maintenance Investments
IT Equipment Replacement (Hardware & Software)
$
729,800
Other Equipment Replacement
$
215,700
Vehicle Replacement
$
531,600
$
1,477,100
$
1,482,400
For a total appropriation of $1,482,400; and that the 2016 Capital Projects be completed by December 31, 2017, and any funds unused at that time be returned to the Capital Equipment Reserve Fund, be approved.

Item 7

Proposed Municipal Alcohol Policy 02-70-364 (File: 2180-01)
PowerPoint presentation to be provided.
RECOMMENDATION:
THAT proposed “Municipal Alcohol Policy 02-70-364” as attached to the report dated February 5, 2016 as Appendix A, be approved.

Item 9

Proposed Capital Equipment Reserve Fund Bylaw No. 4881, 2016; Proposed Capital Infrastructure Reserve Fund Bylaw No. 4882, 2016; and Proposed Capital Facilities Fund Bylaw No. 4641, 2010, Amendment Bylaw No. 4883, 2016 (Establishment of Asset Management Reserves)
(File: 1610-20-4881/4882/4883)
The proposed bylaws received first, second, and third reading at the February 22, 2016 Council meeting.
RECOMMENDATION:
THAT proposed “Capital Equipment Reserve Fund Bylaw No. 4881, 2016” be adopted.
RECOMMENDATION:
THAT proposed “Capital Infrastructure Reserve Fund Bylaw No. 4882, 2016” be adopted.
RECOMMENDATION:
THAT proposed “Capital Facilities Fund Bylaw No. 4641, 2010, Amendment Bylaw No. 4883, 2016” be adopted.

Item 9.1

Proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4873, 2015 (to amend Commercial Restricted Zone 1 to add business uses for 636 Clyde Avenue) (File: 1610-20-4873)
The proposed bylaw received first reading at the January 25, 2016 Council meeting, was the subject of a public hearing held and closed on February 22, 2016, and received second and third reading at the February 22, 2016 Council meeting. As the condition precedent has been met (Ministry of Transportation and Infrastructure approval received on January 29, 2016), the bylaw may be considered for adoption at the March 7, 2016 Council meeting. As the public hearing has closed Council is not permitted to receive any further submissions regarding the proposed bylaw.
RECOMMENDATION:
THAT proposed “Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4873, 2015” be adopted.

Consent Agenda

CONSENT AGENDA ITEMS
Items listed in the Consent Agenda are considered for approval in one motion, unless a member of Council wishes to debate an item and requests that it be excluded. If an item is excluded from the Consent Agenda it will be considered as an agenda item. The rule of order establishing a Consent Agenda provides that consent agenda items may be considered in total and without debate or amendment.
10. Consent Agenda Items
The following Consent Agenda items may be considered for approval in one motion, or considered separately, or items may be excluded for debate.
RECOMMENDATION:
THAT the Consent Agenda items as follows be approved:
• Item 10.1 regarding Amendment to 2016 Acting Mayor Schedule;
• Item 10.2 regarding Proposed Development Permit Application No. 16-003 to amend approved Development Permit No. 14-037 (To set date for consideration);
• Item 10.3 regarding New Building Canada Fund – Small Communities Fund Application; and
• Item 10.4 regarding Correspondence List.
10.1 Amendment to 2016 Acting Mayor Schedule (File: 0120-01)
RECOMMENDATION:
THAT the 2016 Acting Mayor Schedule be amended to schedule Councillor Soprovich as Acting Mayor for March 11 to 21, 2016 to replace Councillor Cameron.
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MARCH 7, 2016 COUNCIL AGENDA
10.2 Proposed Development Permit Application No. 16-003 to amend approved Development Permit No. 14-037 (File: 1010-20-16-003)
RECOMMENDATION:
THAT the Municipal Clerk give notice that Development Permit Application No. 16-003, serving to amend approved Development Permit No. 14-037 for 2992 to 3032 Burfield Place (Lots 1 to 8 of Rodgers Creek Area 4), which would provide technical corrections to previously approved variances to Zoning Bylaw No. 4662, 2010, adds a variance to combined side yard setback, clarifies retaining wall regulation and replaces Schedule B with a drawing booklet incorporating the above, will be considered by Council at its meeting on
April 4, 2016.
10.3 New Building Canada Fund – Small Communities Fund Application (File: 1765-01) Appendix A
RECOMMENDATION:
THAT the submission of a grant application for the Marine Drive Beach Lift Stations Upgrade project be submitted under the New Building Canada Fund – Small Communities Fund Program, as described in the report dated February 18, 2016 from the Utilities Engineer, be approved.
10.4 Correspondence List (File: 0120-24)
(click here to view correspondence packages)
RECOMMENDATION:
THAT the correspondence list be received for information.
Council Correspondence Update to February 12, 2016 (up to 12:00 Noon)
Referred for Action
(1) February 12, 2016, regarding “traffic concerns” (Referred to Director of Engineering and Environment Services for consideration and response)
Referred for Action from Other Governments and Government Agencies
No items.
Received for Information
(2) Committee and Board Meeting Minutes – Board of Variance hearing November 25, 2015
(3) HUB Cycling, February 10, 2016, regarding “February HUB Bicycle Bulletin”
(4) Hollyburn Heritage Society, February 10, 2016, regarding “Inclusion of the Hollyburn Cabin Community in the West Vancouver Heritage Register”
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MARCH 7, 2016 COUNCIL AGENDA
(5) 2 submissions, February 10-11, 2016, regarding Protection of Trees in West Vancouver
(6) February 12, 2016, regarding “Ambleside Plans” (Ambleside Waterfront Concept Plan)
Received for Information from Other Governments and Government Agencies
No items.
Responses to Correspondence
(7) Chief Administrative Officer, February 5, 2016, response regarding “Bagpipes by the Beach”
(8) Chief Administrative Officer, February 5, 2016, response to Hon. N. Yamamoto, Minister of State for Emergency Preparedness, “Discussion of the Emergency Program Act”
Council Correspondence Update to February 19, 2016 (up to 12:00 Noon)
Referred for Action
(1) February 17, 2016, regarding “tree removal” (Referred to Director of Planning and Development Services for consideration and response)
(2) February 14, 2016, regarding “Where does it say whether we want it at all?” (Ambleside Waterfront Concept Plan) (Referred to Director of Planning and Development Services for consideration and response)
Referred for Action from Other Governments and Government Agencies
No items.
Received for Information
(3) Committee and Board Meeting Minutes – Finance Committee meeting January 19, 2016; Design Review Committee meeting January 28, 2016
(4) Union of British Columbia Municipalities (UBCM), February 11, 2016, regarding “2015 Age-friendly Community Planning & Projects Grant (Aging Well - Creativity in Motion/Creative Expressions)”
(5) Western Residents’ Association, February 12, 2016, regarding Protection of Trees in West Vancouver
(6) February 13, 2016, regarding “Tree bylaw not needed for private property in West Vancouver”
(7) 4 submissions, February 14-19, 2016, regarding Ambleside Waterfront Concept Plan
(8) February 14, 2016, regarding “Please take note, and act to protect our children” (Wireless Technologies)
(9) February 17, 2016, regarding “Notice of Public Hearing” (Proposed Zoning Bylaw No. 4662, 2010, Amendment Bylaw No. 4873, 2015 for 636 Clyde Avenue) (Referred to February 22, 2016 public hearing)
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MARCH 7, 2016 COUNCIL AGENDA
Received for Information from Other Governments and Government Agencies
No items.
Responses to Correspondence
No items.
Council Correspondence Update to February 23, 2016 (up to 4:30 p.m.)
Referred for Action
(1) February 21, 2016, regarding “Budget” (Referred to Director of Financial Services for consideration and response)
Referred for Action from Other Governments and Government Agencies
No items.
Received for Information
(2) 2 submissions, February 22, 2016, regarding Proposed Tax Rate Increases for Tax Year 2016
(3) BC Trucking Association (BCTA), February 19, 2016, regarding “Lower Mainland Tolling & Mobility Pricing” (Transportation Infrastructure Needs in the Lower Mainland)
(4) February 19, 2016, regarding Status of Canadian Women
(5) February 17, 2016, regarding “Ambleside Waterfront Concept.”
(6) 2 submissions, February 23, 2016, regarding Lower Clovelly Walk
Received for Information from Other Governments and Government Agencies
No items.
Responses

Item 12

REPORTS FROM MAYOR AND COUNCILLORS
12. Reports from Mayor and Councillors (to include reports on District board, committee, and working group meetings, and Metro Vancouver board and committee meetings)
RECOMMENDATION:
THAT the oral reports from the Mayor and Councillors be received for information.

Item 13 & 14

PUBLIC QUESTIONS AND COMMENTS
Questions may be referred by Council to staff for subsequent response. Questions and comments relating to the following are not permitted: a reading or adoption of a bylaw after the close of a statutory public hearing on the bylaw; and an issue which is before the courts on which Council has authorized legal action.
13. Public Questions and Comments (3 minutes per speaker)
ADJOURNMENT
14. Adjournment of March 7, 2016 Council Meeting
RECOMMENDATION:
THAT the March 7, 2016 Council meeting be adjourned.